They say amendments in construction projects are inevitable. The reason is construction requirements change with time especially in long-term projects.
Contractors and subcontractors should be well-prepared to deal with any change during the project. Now a question arises, does the order changes everything?
No, only a few items or requirements need alterations or amendments. The paperwork and forms remain unaffected for most constructors in case of a modification. So, what exactly is a change order process in construction?
In construction projects, change orders are specific documents that record potential changes, amendments and alterations to the actual agreement. In simple words, it is the order that modifies the original contract. Once changes occur in a project, they impact the overall plan.
Possible Impacts of Change Orders in Construction
For instance, change order can cause delays in construction. The delays can result in financial losses for the company. The reason is postponements can result in waste of time, money and other damages.
Losses as a result of a delay need to be analyzed to settle issues (that may occur). Who records and analyzes the impacts of these changes?
Professionals in the construction industry with years of experience in analyzing and recording the impacts of changes help in this regard.
So, if you are working on a construction project, hire the services of the best quantum expert to ensure 100 percent accuracy and precise analysis. Keep reading to know about the ways of handling the change order procedure.
Handling Change Order Process in Construction
Mostly, the client asks for revision. So, each order of change includes the revised scope of work. Once it’s done, experts reassess the new costs and add them in the new scope of work. Finally, the client and contractor sign the new change order, if they agree.
Here is the change order process in construction:
Step One – Review All Plans
Many contractors have already a change order plan process in place. But if it is not the case, the first step to handle the change order procedure is to review the entire contract, thoroughly. Set the time-frame for it and specify all the documents for the change order submission.
While reviewing the plans, identify all the possible ambiguities in it and address them. It is essential to make sure the plans are error-free and accurate.
Step Two – Keep Timeliness in Mind
In the second step of change order process in construction, contractors and owners expect you to submit your order of change as soon as possible. It means you (and your team) should adjust your schedule and respond according to the new change order. Once the amendments are done, inform all the parties to follow them.
Moreover, don’t ignore the delays as they can have a negative impact on the project. Negotiate the new costs quickly and analyze the delay costs. It’s because delaying orders can lead to costly amendments to accommodate the changes.
Step Three – Negotiate Order of Change
In the final stage, it becomes crucial to engage in negotiations with the concerned parties. It is complicated because a lot of times disputes arise at this level. Issues on the associated costs and time of extension required to accommodate the new changes can occur.
For the calculation of losses and to make the parties agree on the associated costs and expenses, acquire the services of a professional quantum expert to make sure your project does not fall behind as a result of the new changes or increasing/decreasing costs. Quantum analysts can also help to manage the order of changes in a professional manner.
They say changes are unavoidable in construction projects. These amendments can result in delays, disputes and other conflicts.
To avoid such issues, follow the given change order process in construction projects which includes reviewing all the plans, keeping timeliness in mind and negotiating the new orders with the clients. And make sure to seek help from the experts to handle your change order efficiently and professionally.